Sonoma State University

December 11, 2025 Minutes

Minutes

UNIVERSITY BUDGET ADVISORY COMMITTEE

December 11th, 2025

MEMBERS PRESENT:

Stacey Bosick - Interim Provost, Vice President of Academic Affairs; Chair

Jeff Wilson - Interim CFO, Vice President of Administration and Finance; Vice-Chair

Troi Carleton - Dean, College of Humanities, Social Sciences, and the Arts

Diana Grant - Chair of APARC, Criminal Justice

Laura Lupei - Associate Vice President for University Budget and Resource Planning

Aidan Humrich - Staff Representative, Office of the Dean, College of ECES

Madelyn Boyd - President, Associated Students

Micah Reyes - Vice President of Finance, Associated Students

Paul Edwards - Ex-officio, Interim Vice President of Strategic Enrollment Management

Mike Ogg - Ex-officio, AVP for Academic Resources

John Laughlin - Community Stakeholder

Herman Hernandez - Community Stakeholder

STAFF PRESENT:

Hayley Avery - Budget Manager, Administration and Finance 

GUESTS PRESENT:

Ian Hannah - Assistant Vice President for Advancement Operations

MEMBERS ABSENT:

Ajay Gehlawat - Chair of the Faculty, Hutchins

Anastasia Tosouni - Vice-Chair of the Faculty, Criminal Justice

Emily Vieira Asencio - CFA Representative; Criminal Justice

AGENDA

  1. Call to Order and Welcome
  2. Approval of the Minutes: November 13th, 2025
  3. President’s Updates
  4. Campus Reserve Policy Update Draft – 2nd Reading
  5. UBAC SSU Commitment Task Force Final Report Discussion
  6. Announcements for the Good of the Order

 

 

  1. Call to Order and Welcome
    Interim Provost and Vice President of Academic Affairs, Stacey Bosick, welcomed the committee and began the meeting at 9:01 a.m.
     
  2. Approval of the Minutes: November 13th, 2025
    Bosick introduced the agenda and asked if there were any additions. Hearing none, Bosick requested a motion to approve the minutes of the November meeting. The minutes were approved unanimously.
     
  3. President’s Updates
    Interim President Cutrer was unable to attend the meeting. 
     
  4. Campus Reserve Policy Update Draft – 2nd Reading
    Lupei provided the committee with a draft revision of the Campus Reserve Policy. This item represented the second reading of the revised policy. The revision is necessary due to updates to the systemwide policy, requiring corresponding changes at the campus level. The primary update is to the Reserve for Economic Uncertainty section, which now includes a minimum requirement of 5%; previously, the policy included only a maximum goal of 50%. Additional updates clarify terminology and remove redundant language to make the policy more concise. A motion to approve the revised policy was made by Aidan Humrich, seconded by Laura Lupei, and passed unanimously.
     
  5. UBAC SSU Commitment Task Force Final Report Discussion
    The committee discussed the UBAC SSU Commitment Funding Task Force final report. Bosick opened the discussion by thanking the task force members and recognizing their work and the recommendations developed through the process. She provided an overview of the task force’s methodology, which included a multi-method approach to gathering campus input, organizing feedback into thematic areas, and working in small groups to identify fundable recommendations.

    Bosick invited task force members to reflect on the process. There was general agreement among the committee that additional time devoted to discussions of merit and funding recommendations, rather than the methods used to collect input, would have been preferable. Student members noted that it was challenging to solicit meaningful student input due to the amount of background and context required for participants to fully understand the issues under consideration.

    The committee also reviewed campus input related to enrollment, recruitment, and marketing strategies in order to incorporate it into the final report to the President. Members discussed making adjustments to the summary of these recommendations, including removing redundancies, prior to inclusion in the final submission.

    Final funding recommendations were still in the process of being ranked by some members; therefore, the final list was not yet presented. Preliminary rankings indicated a trend toward prioritizing academic restoration where possible. The final rankings, along with a detailed description of the process and committee recommendations, will be included in the final report and shared with the committee and campus. The report will first be circulated to the committee for feedback and edits, and then forwarded to the President once all recommendations are finalized. The final report will also be posted on the UBAC website. Bosick also informed the committee that the faculty from the committee had sent their own separate recommendation to the Interim President, Interim Provost, Jeff Wilson, and State Senator McGuire, and that she would forward that email and report to the committee.
     
  6. Announcements for the Good of the Order
    None.

 

Bosick adjourned the meeting at 10:30 a.m. 

Minutes prepared by Hayley Avery.