Sonoma State University

February 7, 2019 Minutes

Minutes

PRESIDENT’S BUDGET ADVISORY COMMITTEE
February 7th, 2019

MEMBERS PRESENT:

Lisa Vollendorf                          Provost, Executive Vice President of Academic Affairs; Chair

Joyce Lopes                               Vice President of Administration and Finance; Vice-Chair

Gregory Sawyer                        Vice President for Student Affairs

Laura Watt                                Chair of the Faculty; GEP Department

Melinda Milligan                        Vice-Chair of the Faculty; Sociology Department

Carmen Works                           Past Chair of the Faculty; Chemistry Department

Laura Krier                                Proxy for Mark Perri, Chair of APARC; Chemistry Department

Laura Lupei                               Senior Director for University Budget and Planning, A&F

Elisabeth Kettmann                    Staff Representative, Biology Department

Ana Tongilava                           Proxy for Carley Chatterley, President, Associated Students

Christina Gamboa                       Vice President of Finance, Associated Students

 

 

STAFF PRESENT:

Elias Lopez                                AVP for Academic Resources, Academic Affairs

Hayley Avery                            Budget Manager, Administration and Finance

 

 

GUESTS PRESENT:

Katie Robinson                          Budget Director, Administration and Finance

Anna Reynolds-Smith                 Director, Administrative and Financial Planning, Student Affairs

Jerlena Griffin-Desta                  Chief of Staff & AVP for Strategic Initiatives and Diversity

 

 

MEMBERS ABSENT:

Judy K. Sakaki                           President, Sonoma State University

Gordon McDougall                     Interim Vice President of University Advancement

Hollis Robbins                           Dean, School of Arts and Humanities

Erma Jean Sims                          CFA Representative; Literacy Studies & Elementary Ed.

 

 

 

AGENDA

           

  1. CALL TO ORDER AND WELCOME
  2. APPROVAL OF THE AGENDA AND MINUTES: November 1st, 2018
  3. BUDGET FORUM FEEDBACK
  4. DRAFT BUDGET OVERSIGHT POLICY SECOND READING
  5. BUDGET BRIEFING: BOT Request & Governor’s Budget
  6. SPRING BUDGET FORUM
  7. ANNOUNCEMENTS FOR THE GOOD OF THE ORDER

 

 

I. CALL TO ORDER AND WELCOME

Provost and Executive Vice President of Academic Affairs, Lisa Vollendorf, welcomed the committee and began the meeting at 8:34 am.

 

II. APPROVAL OF THE AGENDA AND MINUTES

Vollendorf introduced the agenda and asked if there were any additions. Hearing none, Vollendorf requested a motion to approve the minutes of the November 1st meeting.  Minutes were approved unanimously.

 

III. BUDGET FORUM FEEDBACK

(Please see the February 7th agenda packet for related documents)

 

The committee discussed the Fall 2018 Budget Forum and highlighted things that went well and ideas to change for future forums. There is a lot of positive feedback from the campus about the level of transparency the forum provides and how it is a network for feedback to be received. The input that is being collected keeps evolving, showing the campus is starting to understand a higher level of budgeting and is now wanting to see more detailed information. The committee agreed it would be beneficial if the feedback was acknowledged at the beginning of the forums, so the campus knew it was being integrated into each forum. The committee also suggested putting a time limit on the roundtable discussion questions which will be implemented for the Spring Forum.

 

IV. DRAFT BUDGET OVERSIGHT POLICY SECOND READING

(Please see the February 7th agenda packet for related documents)

 

The second draft of the University Budget Oversight Policy was presented to the committee. There were slight changes to the procedures of the policy from the first draft, which were discussed, and the committee was pleased with the modifications. The policy was unanimously approved by the committee and will be forwarded on to the President for final approval.

 

V. BUDGET BRIEFING: BOT Request & Governor’s Budget

(Please see the February 7th agenda packet for related documents)

 

Laura Lupei presented the Spring Budget Briefing to the committee. The update first looked at the current fiscal year’s budget distribution by division. The current campus budget is $141.5 million with Academic Affairs having the majority of the funding at 61%, Administration and Finance at 22%, University-Wide at 8%, Student Affairs at 4%, University Advancement at 2%, Green Music Center at 2%, and the President's Office at 1%. To progress towards all funds budgeting, in addition to the $141.5M, Lupei presented the additional revenue streams the University budgets for including categories such as Additional State and Federal Funding, Campus-Based Fee Revenue, Other Fee-Based Fund Sources, and Other Funding. The Additional State and Federal Funding include funds such as Grants and Contracts and Lottery funding. The Campus-Based Fees provide an additional $19M and consist of revenue from the Instructionally Related Activities fee, Health Center & CAPS fee, Housing fee, Extended Education fee, and Parking fee. An additional $26.6 million comes from other funding which includes the Capital Projects budget, revenue from the Green Music Center, Sonoma State Enterprises, and the Foundation’s operating fund. With the additional revenue streams and the campus budget, the total budgeted revenue for the University is $245.1M.

 

Lupei then provided an update for the 2019-20 January Governor’s budget. The Board of Trustees budget request for 2019-20 is a base funding increase of $554.3M, and the Governor’s January budget proposal provided the CSU with $300M in new base funding. With a preliminary projection based off of prior years’ allocations to Sonoma State, Lupei is estimating $7.2M in additional funding for the campus, the majority of which would be for mandatory cost increases.

 

The presentation included the first look at a draft five-year budget plan. The draft five-year plan only includes revenue projections for the following sources; the campus budget, other fee-based fund sources, other funding revenue, campus-based fee revenue, and additional state and federal funding. This five-year budget plan is the start to forming a multi-year budget for the campus, and the next steps would be to begin the build-out of the expenditure side. 

 

VI. SPRING BUDGET FORUM: March 12th 2-4pm

 

The Spring Budget Forum is scheduled for March 12th 2-4pm, and the tentative agenda includes the Spring Budget Briefing as well as presentations from divisions on how they are implementing strategic budgeting in their units. The final agenda will be emailed out to the committee beforehand for any feedback. 

 

VII. ANNOUNCEMENTS FOR THE GOOD OF THE ORDER

 

Dr. Gregory Sawyer informed the committee of the Super Sunday event he will be attending. The purpose of the event is to reach out to African American churches in the area to promote the CSU. There is also a Super Saturday event which is for the Latino community and takes place in Los Angeles. Both events are an excellent way for the CSU to reach different communities and share the multiple programs that are offered. 

 

 

Vollendorf adjourned the meeting at 9:48 am. 
Minutes prepared by Hayley Avery.